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Contractor

Request for Proposal (RFP): Event Contractor

Issued by: Juntos Community
Issue Date: April 8, 2024
Proposal Priority Due Date: Fri, April 19, 2024 

1. Introduction

Juntos Community, a 501(c)(3) nonprofit focused on empowering undocumented families towards achieving upward mobility and building generational wealth, invites experienced event planning contractors to submit proposals for organizing our annual celebration. The contractor will be responsible for the end-to-end planning and execution of our annual celebration event in August, 2024. The total budget for the event is $10,000, with a contractor fee ranging from $1,500-$3000.

2. Project Overview

We aim to host an annual event that encapsulates our journey, successes, and vision through an evening of music, a live band, a silent auction, giveaways, and a selection of drinks catering to all preferences. This event is not only a celebration but also a crucial fundraising initiative to further our cause. The event budget is $10,000. The contractor’s fee range is $1,500-$3000. 

Event Details - 

  • Event Date: August 2024 - 

  • Expected Attendance: Up to 150 guests - 

  • Venue: TBD (proposals welcome) - 

  • Key Features: - Ticketed entry - Live entertainment and diverse music genres - Silent auction aligned with our mission - Engaging giveaways - Inclusive catering with a variety of beverage options.

3. Scope of Work

The contractor will be responsible for: 

  • Creative Planning: Crafting a compelling event theme that mirrors our nonprofit's ethos. 

  • Venue Sourcing: Identifying a fitting venue that supports our event's scale and activities. 

  • Entertainment Booking: Securing a live band and managing diverse musical arrangements to ensure a dynamic event atmosphere. 

  • Auction and Giveaways: Organizing a silent auction and managing giveaways that reflect our values. 

  • Catering Management: Providing a wide range of food and beverage options to cater to our guests' diverse preferences. 

  • Event Logistics: Managing all logistical aspects from setup to teardown. The contractor is required to be on site during the date of the event.

  • Promotional Activities: Assisting in event marketing to maximize attendance and ticket sales. 

  • Budget Oversight: Developing and adhering to a budget, ensuring a cost-effective yet quality event experience. 

Time commitment: 

  • 2-5 hrs per week from the start date of contract to the near final week of the event. On the week of the event, expected to work 10-20 hrs. 

  • Bi-weekly check-ins with Juntos team leading up to the final month before event. 

  • Weekly check-ins with Juntos team in the final month before the event.  

 

4. Proposal Requirements Proposals should include: 

  • Contractor Background: A brief introduction to your company, highlighting your mission and showcasing relevant event planning experience. Details about the team members designated for this project.

  • Event Concept Proposal: Your vision for the event, including thematic, entertainment, and feature suggestions. 

  • Event Portfolio: Samples of previously managed events, particularly those of similar scope and ethos. 

  • Budget Proposal: An itemized budget plan within the allocated $10,000 budget for the event.

  • References: Contact details for a minimum of three (3) references from previous clients.

  

Budget 

The total budget for this event is $10,000. We have a range for contractor’s fee: $1,500-$3000. Proposals should provide a detailed budget breakdown that maximizes the use of these funds towards creating a memorable and impactful event. Proposal should include a fixed contractor fee requested within the range we have provided.

5. Evaluation Criteria

Proposals will be assessed based on the contractor's expertise, creative approach, alignment with our mission, budget efficiency, and the overall potential impact of the proposed event concept. We are eager to partner with a contractor who shares our passion for making a difference and can help us turn our annual celebration into a catalyst for furthering our mission. 

6. Submission Details

Please submit your proposal electronically to admin@juntoscommunity.org by Friday April 19, 2024. For any inquiries regarding this RFP, contact Luis Antezana at admin@juntoscommunity.org

 

We appreciate your interest in contributing to Juntos Community’s cause.

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Internship

Internship

Communications & Community Engagement Internship -

Fall 2024 and/or Spring 2025

Paid Internship (W-9/1099)

Issued by: Juntos Community

Issued date: March 14, 2024

Applications will be accepted on a rolling basis until available internship positions are filled. 

 

Company Background

Juntos Community envisions a society where every person has access to high quality jobs and careers that provide a living wage and build generational wealth. Our values of community, family and equity guide our work. 

 

Our advocacy program, “Juntos Advocacy”, focuses on improving the implementation of state laws that impact undocumented Coloradans’ access to upward economic mobility and well-being. Our work consists of education, research and community data collection, and advocacy. 

 

To learn more about our work, visit our website at www.juntoscommunity.org.

 

 

Internship Objectives

Objective Summary:

As a Communications & Community Engagement Intern, you will play a crucial role in managing communications and building relationships with community members and stakeholders to support access to upward economic mobility and well-being for undocumented residents of Coloradans.

 

Scope of Work
  • Communications:

    • Plan and execute email and text communication strategies to keep the community informed about events and initiatives.

    • Answer phone calls & respond to messages to answer questions and direct people to appropriate resources.

    • Create content (visuals, videos and text) and draft posts to educate and inspire our community and promote our events and initiatives.

    • Publish and coordinate content on Juntos Community social media accounts (FB, IG, X, LinkedIn, Tik Tok).

    • Report marketing analytics to Juntos Community staff.

    • Edit and Update Juntos Community website. 

 

  • Community Outreach & Engagement:

    • Represent Juntos at community events through tabling and engagement activities.

    • Conduct community listening sessions to learn from and document the experiences of undocumented community members.

    • Support Juntos staff with the creation and facilitation of trainings for community members and stakeholders.

Qualifications

  • Bilingual in English and Spanish

  • Interest in communications, community organizing and/or advocacy.

  • Demonstrated commitment to the well-being of undocumented immigrants.

  • Excellent communication and interpersonal skills.

  • Ability to work independently and as part of a team.

  • Eagerness to learn and take on new challenges.

  • Tech requirements: Google Workspace, Canva, Zoom, Phone, Computer, and Internet.

    • Recommended tech experience: HubSpot, Airtable, and Wix Website Editor.

  • Access to reliable transportation is required (does not have to be a personal vehicle).


 

Duration and Compensation

This internship may last 1-2 semesters depending on the interest of the applicant. 

 

Part-time (10-15 hours per week) interns will be compensated with a $2,500 stipend per semester. 

Full-time (30 hour per week) interns will be compensated $4,000 per semester.

 

As an internship, this position is not eligible for benefits. The intern is not entitled to unemployment insurance benefits through Juntos Community. The intern is obligated to pay federal and state income tax on any stipend paid to the intern. 

  

Schedule and Location

Schedule will be determined by the number of hours and length of the internship. Availability for occasional weekday evening or weekend events should be expected. 

 

This is a hybrid internship with a mixture of remote work and in-person work alongside Juntos staff at our Denver office (Tuesdays and Thursdays), as well as at in-person community events.  


 

Application

How to Apply:

Email all job application materials to advocacy@juntoscommunity.org with “Communications & Community Engagement Internship” in the subject line. Complete applications will include:

  1. Cover letter

  2. Resume 

  3. 3 References, including name, email and phone number 

 

The cover letter should not exceed 1 page. Cover letter should address the following: 

  • The Why. Why do you want to work at/with Juntos Community?

  • Relevant experience as it relates to working with (or relationships with) undocumented immigrants and refugees and/or the responsibilities of this role.  

  • Number of hours per week and length of internship that you are looking for.

 

Application Deadline:

Applications will be accepted on a rolling basis until available internship positions are filled. 

 

Please direct any question to advocacy@juntoscommunity.org or 720-383-4721.

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Advocacy Internship - Fall 2024 and/or Spring 2025

Paid Internship (W-9/1099)

Issued by: Juntos Community

Issued date: March 14, 2024

Applications will be accepted on a rolling basis until available internship positions are filled. 

 

Company Background

Juntos Community envisions a society where every person has access to high quality jobs and careers that provide a living wage and build generational wealth. Our values of community, family and equity guide our work. 

 

Our advocacy program, “Juntos Advocacy”, focuses on improving the implementation of state laws that impact undocumented Coloradans’ access to upward economic mobility and well-being. Our work consists of education, research and community data collection, and advocacy. 

 

To learn more about our work, visit our website at www.juntoscommunity.org.

Internship Objectives

Objective Summary:

As an Advocacy Intern, you will play a crucial role in conducting research, advocating and building relationships with stakeholders for improved access to upward economic mobility and well-being for undocumented residents of Coloradans.

Scope of Work
  • Policy Research:

    • Conduct research on education and career access experienced by undocumented people, especially undocumented residents of Colorado.

    • Conduct research on laws impacting undocumented students and professionals financial well-being and health in Colorado and create 1-page overviews that are accessible for community members.

    • Investigate legislation and implementation processes in other states to learn about best practices that can be applied to Colorado.

  • Regulatory Advocacy / Policy Implementation:

    • Organize and attend meetings with agencies at the state and local level, as well as educational institutions and other employers, to advocate for improved implementation of state laws.

    • Engage with executive branch leaders to advocate for improved financial well-being and access to opportunities for immigrants and refugees.

    • Meet with state legislators to explore legislative action to improve the financial well-being and health of undocumented Coloradans.

  • Stakeholder Relationship Building:

    • Establish relationships with like-minded advocacy organizations in other states.

    • Establish and build relationships with potential stakeholders and partner institutions in Colorado.

    • Represent Juntos at community events through tabling and engagement activities.

    • Conduct community listening sessions to learn from and document the experiences of undocumented community members.

    • Alongside Juntos staff, train community members and stakeholders about policies and advocacy.

 

Qualifications

  • Bilingual in English and Spanish

  • Interest in policy and advocacy.

  • Demonstrated commitment to the well-being of undocumented immigrants.

  • Excellent communication and interpersonal skills.

  • Ability to work independently and as part of a team.

  • Eagerness to learn and take on new challenges.

  • Tech requirements: Google Workspace, Phone, Computer, Internet, and Zoom.

  • Access to reliable transportation is required (does not have to be a personal vehicle).

 

Duration and Compensation

This internship may last 1-2 semesters depending on the interest of the applicant. 

 

Part-time (10-15 hours per week) interns will be compensated with a $2,500 stipend per semester. 

Full-time (30 hour per week) interns will be compensated $4,000 per semester.

 

As an internship, this position is not eligible for benefits. The intern is not entitled to unemployment insurance benefits through Juntos Community. The intern is obligated to pay federal and state income tax on any stipend paid to the intern. 

 

Schedule and Location

Schedule will be determined by the number of hours and length of the internship. Availability for occasional weekday evening or weekend events should be expected. 

 

This is a hybrid internship with a mixture of remote work and in-person work alongside Juntos staff at our Denver office (Tuesdays and Thursdays), as well as at in-person community events.  


Application

How to Apply:

Email all job application materials to advocacy@juntoscommunity.org with “Advocacy Internship” in the subject line. Complete applications will include:

  1. Cover letter

  2. Resume 

  3. 3 References, including name, email and phone number 

 

The cover letter should not exceed 1 page. Cover letter should address the following: 

  • The Why. Why do you want to work at/with Juntos Community?

  • Relevant experience as it relates to working with (or relationships with) undocumented immigrants and refugees and/or the responsibilities of this role.  

  • Number of hours per week and length of internship that you are looking for.

 

Application Deadline:

Applications will be accepted on a rolling basis until available internship positions are filled. 

 

Please direct any question to advocacy@juntoscommunity.org or 720-383-4721.

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